JDC Promotions Ltd. (Mailing Address)
18 Priors Road, Cheltenham, Gloucestershire, GL52 5AA

Registered Office Address
Rotunda Buildings, Montpellier Exchange, Cheltenham, Gloucestershire, United Kingdom, GL50 1SX

Terms and Conditions

TERMS OF BUSINESS 

1. The client gives instructions verbally or in writing for the supply of ’event services’ which are the subject matter of our quotation for such services.
2. The ‘event services’ are described in our quotation which variously may include a description of the service, an event itinerary or other information.
3. Where the services of agents, suppliers or subcontractors i.e. motor racing circuits, hotels, airlines, chauffeurs etc are included in the ’event services’, those services are supplied subject to the conditions of supply of that agent, supplier or subcontractor, and are considered to form part of this agreement, or, are as stated in these terms.
4. These terms are condition precedent over those of our agents, suppliers or subcontractors etc.
5. Any changes to the event itinerary or ‘event services’ will be communicated to the client as soon as practically possible.
6. Upon confirmation of the ‘event services’ any variations to the client’s instructions can only be accepted in writing.
7. All quotations are subject to VAT, if applicable, at the prevailing rate. All supplies outside the UK are made under the Tour Operators Margin Scheme.
8. Payment is due upon receipt of invoice, or, as stated on our invoice. Time is of the essence with respect to all payments due under this agreement.
9. Cancellation fees are 100% once the booking has been confirmed. Every effort will be made to resell the ‘event services’ on behalf of the client.
10. Motor racing is dangerous, and no responsibility will be taken for any loss or personal injury how so ever arising.
11. No responsibility will be taken for the acts or omissions of carriers, hotels, event promoters, and, or other third parties over which we have no direct control. The client agrees that JDC Promotions contracts with such parties as an agent on their behalf.
12. Lost race tickets cannot be replaced or refunded.
13. Others to be responsible for travel and event insurance if required.
14. Any additional charges or expenses incurred on behalf of the client i.e. hotel room service bills, chauffeur demurrage etc will be charged as an extra.
15. All event services are offered subject to availability at time of confirmation.
16. This quotation is based upon exchange rates prevailing at the time of quotation. We reserve the right to vary this quotation in line with fluctuations in exchange rates at the time of confirmation / delivery of those event services.
17. Invoices must be paid in the currency used on invoice unless agreed otherwise.
18. Invoices must be paid gross without deduction of bank transfer or other charges.
19. Notwithstanding items 3, 4 and 13 above should the event be cancelled by the Circuit, Promoter, FIA or other regulatory authority the client will be entitled to a full refund. Should the event be postponed, subject to a date or venue change or held behind closed doors the Booking will be rolled over to the new date or venue.
20. COVID-19 Travel and Event Insurance can be provided by Holiday Extras Cover Limited and is offered subject to application. For further information please CLICK HERE.