JDC Promotions Ltd (Company Number 15522643)

Mailing Address
18 Priors Road, Cheltenham, Gloucestershire, GL52 5AA

Registered Office Address
Rotunda Buildings, Montpellier Exchange, Cheltenham, Gloucestershire, United Kingdom, GL50 1SX

Terms and Conditions 

1. The client gives instructions verbally or in writing for the supply of ’event services’ which are the subject matter of our quotation for such services.
2. The ‘event services’ are described in our quotation which variously may include a description of the service, an event itinerary or other information.
3. Where the services of agents, suppliers or subcontractors i.e. motor racing circuits, hotels, airlines, chauffeurs etc are included in the ’event services’, those services are supplied subject to the conditions of supply of that agent, supplier or subcontractor, and are considered to form part of this agreement, or, are as stated in these terms.
4. These terms are condition precedent over those of our agents, suppliers or subcontractors etc.
5. Any changes to the event itinerary or ‘event services’ will be communicated to the client as soon as practically possible.
6. Upon confirmation of the ‘event services’ any variations to the client’s instructions can only be accepted in writing.
7. All quotations are subject to VAT, if applicable, at the prevailing rate. All supplies outside the UK are made under the Tour Operators Margin Scheme.
8. Payment Terms: 1 Payment is due upon receipt of invoice, or, as stated on our invoice. Time is of the essence with respect to all payments due under this agreement. 8.2 Full payment of all invoices is required. Partial payments are not accepted unless expressly agreed in writing. 8.3 Any unauthorised partial payments will not be refunded but will be applied toward the total amount due. 8.4 Payments are considered complete only after full clearance and confirmation. 8.5 Clients are responsible for any currency conversion fees or bank charges, ensuring the invoiced amount is received in full. 8.6 Failure to comply with the payment terms may result in the cancellation of the client’s booking. In such cases, the booking will be released for resale, and any deposits paid will be non-refundable. 8.7 In the event of an overpayment, any refund will only be processed once the funds have fully cleared in our account. Refunds will be limited to the excess amount received and will only be made to the account or card from which the original payment was made.
9. Cancellation fees are 100% once the booking has been confirmed. Every effort will be made to resell the ‘event services’ on behalf of the client. 9.1 Cancellation, no show, changes in the event services requested, or failure to comply with our payment terms may result in the forfeiture of any deposit paid or payments on account received to date. 9.2 This quotation will be subject to any Special Conditions notated in our Booking Form or Invoice for event services.
10. Motor racing is dangerous, and no responsibility will be taken for any loss or personal injury howsoever arising.
11. No responsibility will be taken for the acts or omissions of carriers, hotels, event promoters, and/or other third parties over which we have no direct control. The client agrees that JDC Promotions contracts with such parties as an agent on their behalf.
12. Lost race tickets cannot be replaced or refunded.
13. Clients are responsible for arranging their own travel and event insurance if required.
14. Any additional charges or expenses incurred on behalf of the client, e.g., hotel room service bills, chauffeur demurrage, etc., will be charged as an extra.
15. All event services are offered subject to availability at the time of confirmation.
16. This quotation is based upon exchange rates prevailing at the time of quotation. We reserve the right to vary this quotation in line with fluctuations in exchange rates at the time of confirmation/delivery of those event services.
17. Invoices must be paid in the currency used on the invoice unless agreed otherwise.
18. Invoices must be paid gross without deduction of bank transfer or other charges.
19. Notwithstanding items 3, 4, and 13 above, should the event be cancelled by the Circuit, Promoter, FIA, or other regulatory authority, the client will be entitled to a full refund. Should the event be postponed, subject to a date or venue change, or held behind closed doors, the Booking will be rolled over to the new date or venue.
20. Guests must obtain travel insurance to cover their visit prior to travelling. Guests should ensure that the insurance cover they purchase is suitable and adequate for their particular needs. Insurance can be provided by Holiday Extras Cover Limited and is offered subject to application. For further information please CLICK HERE.